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1. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:
Boult Wade Tennant LLP
8 Salisbury Square House
London
EC4Y 8AP
United Kingdom
2. Name and address of the data protection officer
At the current time, we are not legally obliged to appoint a data protection officer. For concerns regarding data protection, please contact Andrew Little (alittle@boult.com). Any data subject may contact our data protection officer directly at any time with any questions or suggestions regarding data protection.
3. General information on data processing; legal basis, purposes of processing, duration of storage, objection and possibility of elimination
3.1 General Information on the legal bases
Insofar as we obtain the consent of the data subject for processing operations involving personal data, Article 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
Insofar as the processing of personal data is necessary for the fulfilment of a legal obligation to which our company is subject, Art. 6 (1) (c) GDPR serves as the legal basis.
If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the former interest, Art. 6 (1) (f) GDPR serves as the legal basis for the processing.
3.2 General Information on data erasure and storage duration
The personal data of the data subject will generally be erased or blocked as soon as the purpose of the storage no longer applies and no other retention obligations exist.
3.3 General Information about processing on our website
Data privacy, data security and protection of secrets are high priorities for us. The permanent protection of your personal data, your company data and your trade secrets is particularly important to us.
In principle, you can visit our website without providing any personal information. However, if you make use of our company’s services via our website, this makes it necessary to provide your personal data. As a rule, we use the data provided by you and collected by the website and stored during use exclusively for our own purposes, namely for the implementation and provision of our website and the initiation, implementation and processing of the services/offers offered via the website (contract fulfilment) and do not pass them on to outside third parties, unless there is an officially ordered obligation to do so. In all other cases, we obtain your separate consent.
Your personal data is processed in accordance with the requirements of the General Data Protection Regulation and in compliance with the country-specific data protection provisions applicable to us. By means of this data protection notice, we would like to inform you about the type, scope and purpose of the personal data processed by us. In addition, we inform you by means of this data protection notice about the rights to which you are entitled.
We have implemented technical and organizational measures to ensure an adequate level of protection for the personal data processed via this website. Nevertheless, Internet-based data transmissions can always have security gaps, so that no absolute protection can be guaranteed.
4. Collection of general data and information
The website of the Boult Wade Tennant LLP collects a series of general data and information with each call-up of the website by a data subject or automated system. This general data and information is stored in the log files of the server. The following data may be collected: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of an access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serves to avert danger in the event of attacks on our information technology systems.
When using these general data and information, the Boult Wade Tennant LLP does not draw any conclusions about the data subject. Rather, this information is needed (1) to deliver the contents of our website correctly, (2) to optimize the contents of our website and the advertising for these, (3) to ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber-attack. Therefore, the Boult Wade Tennant LLP analyses anonymously collected data and information on one hand, and on the other hand, with the aim of increasing the data protection and data security of our enterprise, to ensure an optimal level of protection for the personal data we process.
| Legal basis | Storage purpose | Storage duration | Objection / termination possibility |
| Art. 6 (1) (f) GDPR (legitimate interest) | The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. | The data is erased as soon as it is no longer required to achieve the purpose for which it was collected (here: termination of the session).
In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are erased or anonymized. |
No, since mandatory for operation of the website |
5. BoultRenew™ – eRenewal platform for IP portfolios.
At https://renewals.boult.com/BoultRenew/ we provide you with a platform through which you can view your IP cases for which we are currently responsible and for which renewal fees will be due in the coming months, together with an estimate of renewal fees. You can also view the cases that are overdue should we not have received your instructions yet. You then have the option to instruct us to pay the fees due in the following three months. You can also instruct us to abandon one of these cases by not paying the pending renewal fees when due. You can tell us if a third party, rather than Boult Wade Tennant, is responsible for renewals/annuities. BoultRenew™ also allows you to request that we record changes in ownership of your intellectual property rights and changes of address. Through BoultRenew™ you can also ask us to update the jurisdiction of cases in our records.
In order to provide this service to you, registration on your part is required. To do this, we need the following information:
· First and last name
· Email address
· Your password
· Security question and answer
· Company name and address
This information is required so that we can verify you as a customer and accept orders from you via the platform. Your personal data is therefore processed exclusively for the purpose of fulfilling the contract in accordance with Art. 6 (1) (b) GDPR. Further information can also be found in the Terms and Conditions at https://renewals.boult.com/BoultRenew/Account/SignUpTermsConditions.
6. Contact form and e-mail contact
A contact form is available on our website, which can be used for electronic contact. If you use this option, the personal data entered in the input mask will be transmitted to us and stored. These personal data are (e.g.):
The following data is also stored at the time the message is sent:
Alternatively, it is possible to contact us via the e-mail address provided. In this case, the personal data of the user transmitted with the e-mail will be stored.
In this context, the data will not be passed on to third parties. The data is used exclusively for the processing of the conversation.
| Legal basis | Storage purpose | Storage duration | Objection / termination possibility |
| The legal basis for processing when using the contact form is Art. 6 (1) (b) GDPR (Contract performance; pre-contractual measures);
Art. 6 (1) (c) (fulfilment of a legal obligation, e.g. answering questions about data protection) and
Otherwise Art. 6 (1) (f) GDPR (legitimate interest).
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The processing of personal data from the input mask/email serves us solely to process the contact. This is also the necessary legitimate interest in the processing of the data.
The other personal data processed during the submission process are used to prevent misuse of the contact form and to ensure the security of our information technology systems. |
The data is erased as soon as it is no longer required to achieve the purpose for which it was collected (here. Termination of the conversation with the user by closing the matter).
The foregoing shall not apply if the correspondence is subject to a retention obligation under commercial law.
The additional personal data collected during the sending process will be erased after a period of seven days at the latest. |
The user has the option to object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.
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7. Newsletter
Within the framework of our website, you have the option of registering to receive our newsletter (hereafter termed insight). The newsletter is sent based on your registration on the website by way of the double opt-in process. When you register for the newsletter, the following data is transmitted to us from the input mask:
In addition, the following data is collected during registration:
As part of the registration process, we obtain your consent by using the double opt-in process and reference is made to this Privacy Policy.
| Legal basis | Storage purpose | Storage duration | Objection / termination possibility |
| Art. 6 (1) (a) GDPR (Consent) | The storage of your personal data is necessary to register for and send the newsletter.
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The personal data is erased as soon as the purpose for which it was originally collected no longer applies (here: unsubscribe from newsletter).
The other personal data collected during the registration process will be erased after a period of seven days. |
The subscription to the newsletter can be terminated at any time by the respective person. For this purpose, each newsletter e-mail contains a corresponding link through which the subscription can be terminated.
Termination of the subscription at the same time also constitutes withdrawal of consent to the processing of personal data collected during the registration process. |
8. Cookies
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. We use cookies to make our website more user-friendly, to be able to identify the calling browser even after a page change and to enable an analysis of the user’s surfing behaviour. When calling up our website, users are informed about the use of cookies by an information banner, linking to our cookie policy which can be found under https://www.boult.com/cookies/.
9. Privacy policy on the use and application of other tools
9.1 Privacy policy on the use and application of Google Analytics (with anonymization function)
We have integrated the Google Analytics component (with anonymization function) of the provider Google Inc. (1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA) on this website. Google Analytics is a web analysis service. Web analysis is the collection, compilation and evaluation of data about the behaviour of visitors to websites. A web analysis service collects, among other things, data about which website a data subject came to a website from (so-called referrers), which sub-pages of the website were accessed or how often and for how long a sub-page was viewed.
The purpose of the Google Analytics component is to analyse the flow of visitors to our website. Google uses the data and information obtained, among other things, to evaluate the use of our website, to compile online reports for us showing the activities on our website, and to provide other services related to the use of our website.
Google Analytics sets a cookie on the information technology system of the data subject. What cookies are has already been explained above. By setting the cookie, Google is enabled to analyse the use of our website. By each call of one of the individual pages of this website, which is operated by the controller and on which a Google Analytics component has been integrated, the internet browser on the information technology system of the data subject is automatically caused by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. As part of this technical process, Google obtains knowledge of personal data, such as the IP address of the data subject, which Google uses, among other things, to track the origin of visitors and clicks and subsequently enable commission calculations.
By means of the cookie, personal information, for example the access time, the location from which an access originated and the frequency of visits to our website by the data subject, is stored. Each time the data subject visits our website, this personal data, including the IP address of the internet connection used by the data subject, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may pass on this personal data collected via the technical procedure to third parties.
We use the addition “gat.anonymizeIp” for web analysis via Google Analytics. This is a function for shortening the IP address. Accordingly, your IP address is anonymized before being transmitted from a member state or another state party to the Agreement on the European Economic Area to the USA. In exceptional cases, anonymization of the IP address only takes place in the USA.
We are aware of the transfer of your personal data to a third country (here: USA) and have concluded a data processing agreement with Google Inc. in this regard, including the modular standard contractual clauses of the European Commission, in order to take into account the security and integrity of your personal data. In case of a self-certification of the provider Google Inc. under the EU-U.S. Data Privacy Framework, this applies additionally.
The use of Google Analytics and the associated processing of your personal data only takes place if you give your express consent in this regard pursuant to Art. 6 (1) (a) GDPR. Of course, you have the right to withdraw your consent at any time with effect for the future. The lawfulness of the processing up to the time of the withdrawal remains unaffected.
As a matter of principle, we only store your personal data for as long as it is required to achieve its original purpose of collection. If this original purpose of collection no longer applies, we erase your personal data, unless we are obliged to retain it beyond this period due to statutory retention periods.
For further information regarding the handling of your personal data and data protection by Google, we refer you to the associated Google privacy policy: https://support.google.com/analytics/answer/6004245?hl=de
| Legal basis | Storage purpose | Storage duration | Objection / termination possibility |
| Art. 6 (1) (a) GDPR (Consent) | A web analysis is predominantly used to optimize a website and to analyse the cost-benefit of Internet advertising.
The purpose of setting third-party cookies is to improve our offer for you by analysing your user behaviour. As a rule, only a pseudonymized data transfer to the third parties takes place.
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Third-party cookies are stored on the user’s computer and transmitted to our site by the user. They are stored until the purpose of the processing no longer applies or you withdraw your consent. | By changing the settings in your Internet browser, you can disable or restrict the transmission of third-party cookies. Third-party cookies that have already been stored can be erased at any time. This can also be done automatically.
The transmission of Flash cookies cannot be prevented via the settings of the browser, but by changing the setting of the Flash Player |
9.2 Cloudflare
Furthermore, we use the Content Delivery Network (CDN) Cloudflare of Cloudflare Inc. (101 Townsend St., San Francisco, CA 94107, USA) in the context of offering our website. The use of the Cloudflare CDN enables us to optimize our website with regard to its runtime and security and to increase the user experience of the users of our website accordingly.
The CDN Cloudflare uses cookies for this purpose. Accordingly, the use of Cloudflare involves the processing of your personal data. The personal data covered by the processing are in particular:
We are aware of the transfer of your personal data to third countries (here: USA) associated with the use of Cloudflare. In order to ensure the security and integrity of your personal data in the context of this transfer, we have concluded a data processing agreement with Cloudflare Inc. pursuant to Art. 28 GDPR, including the modular standard contractual clauses of the European Commission. In case of a self-certification of the provider Cloudflare Inc. under the EU-U.S. Data Privacy Framework, this applies additionally.
We base the use of the CDN Cloudflare on the legal basis of obtaining consent pursuant to Art. 6 (1) (a) GDPR. Of course, you have the right to withdraw your consent at any time with effect for the future. The lawfulness of the processing carried out up to the time of the withdrawal remains unaffected.
As a matter of principle, we only store your personal data for as long as it is required to achieve the original purpose of collection. If the original purpose of collection no longer applies, e.g. in the event of a withdrawal of your consent, we will erase your personal data, unless we are legally obligated to further storage due to statutory retention periods imposed on us.
Further information regarding the handling of your data and data protection by Cloudflare Inc. can be found here: https://www.cloudflare.com/privacypolicy/
9.3 LinkedIn
We use the possibility of company appearances of the profession-oriented network “LinkedIn” of the LinkedIn Corporation (2029 Stierlin Court, Mountain View, CA 94043, USA). The data controller for individuals living in the designated countries of the GDPR is LinkedIn Ireland Unlimited Company (Wilton Place, Dublin 2, Ireland).
Our corporate presence is used to inform users about our services, to provide information and to offer users the opportunity to communicate. Furthermore, the corporate presence is used for job applications, information/PR and active sourcing.
9.3.1 Data processing by LinkedIn
With the use of LinkedIn, your personal data is collected, stored, used and disclosed by LinkedIn Corporation. It is not excluded that personal data of users are processed on systems outside the European Union. We would like to point out that we have no influence or control over the type and scope of the data processed by LinkedIn, the type of processing and use or disclosure of this data to third parties. Likewise, we have no knowledge of the content of your data transmitted to LinkedIn and cannot provide any information about what data about you is stored by LinkedIn through the use of the service. In principle, LinkedIn collects and processes voluntarily entered data such as:
In addition, LinkedIn uses cookies and similar technologies to identify you outside of its own services and across devices. LinkedIn collects and analyses data from the content, news, and messages you publish and upload, as well as data from partners and affiliates.
For more information regarding LinkedIn’s handling of your data and privacy, please refer to the associated privacy policy: https://de.linkedin.com/legal/privacy-policy?
9.3.2 Data processing by us
We also process your personal data as part of the use of our LinkedIn profile (https://www.linkedin.com/company/boult-wade-tennant/ ). Although we do not collect any data via your LinkedIn account, we can process the content and data published by you as part of an interaction with us via our LinkedIn company profile. The data thus freely published and disseminated by you on LinkedIn is included in our offer and made available to profile visitors.
We are aware of the possibility of transferring your personal data to the U.S. and have entered into (modified) standard data protection clauses with LinkedIn to ensure lawful and secure processing of your personal data. In case of a self-certification of the provider LinkedIn Corporation under the EU-U.S. Data Privacy Framework, this applies additionally.
We base the processing of your personal data on a legitimate interest pursuant to Art. 6 (1) (f) GDPR. We store your data only as long as they are required for the achievement of the collection purposes and no legal retention periods oppose an erasure. You can object at any time to the processing of your personal data that we collect in the course of your use of our corporate presence and assert your data subject rights mentioned under this data protection declaration. To do so, send us an informal e-mail to the e-mail address stated in this data protection declaration.
You can find more information on objection and removal options here: https://de.linkedin.com/legal/privacy-policy?trk=hb_ft_priv
| Legal basis | Storage purpose | Storage duration | Objection / termination possibility |
| The processing of personal data of users is based on our legitimate interests, in an optimized company presentation (Art. 6 (1) (f) GDPR).
For the rest: Art. 6 (1) (a) GDPR (Consent)
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We operate this LinkedIn profile to present ourselves to users of LinkedIn as well as other interested persons visiting this LinkedIn profile, to present information regarding recruiting under entry-level opportunities with us, and to communicate with users.
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As a matter of principle, we only store your personal data for as long as it is required to achieve the purpose for which it was collected and no statutory retention periods to which we are subject prevent us from erasing the data.
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To object, you may send us an informal email to the email address listed in this Privacy Policy. |
10. Your rights
If your personal data are processed, you are generally entitled to the following rights: